Apostille Services in Azerbaijan

10 October 2023by info@acon.az

In today’s globalized era, the demand for international document recognition – Apostille Services in Azerbaijan – has become crucial. Azerbaijan, much like numerous other nations, provides two key option to guarantee the acknowledgment of foreign documents: Apostille and Consular Legalization.

This blog explains these essential services and sheds light on how ACON Consulting, a seasoned law firm in Azerbaijan, stands ready to support you in acquiring these vital certifications. Explore the seamless process with ACON Consulting for Apostille and Consular Legalization services.

Apostille: the best solution to get your document

Apostille, derived from the French word for “certification,” is a streamlined method for verifying the authenticity of documents issued in one country for use in another. The process involves certifying the signature of the person who signed the document. What sets the Apostille apart is that the signature, stamp, and seal on the Apostille itself do not require further certification or legalization. It’s a one-step procedure that simplifies the process significantly.

Apostille Documents in Azerbaijan

In Azerbaijan, the Ministry of Justice serves as the competent authority for issuing Apostilles for various documents, including:

  • Documents issued by state bodies.
  • Judicial documents.
  • Notarized documents (including notarized copies or translations of documents issued by a legal entity).
  • Documents from the Ministry of Justice itself.

The best part? An Apostille issued in Azerbaijan is recognized in all member states of the Hague Convention of 1961, “abolishing the requirement of legalization of foreign public documents.” This means that once your document has an Apostille, it’s good to go for use in any member country.

Consular Legalization: A Lengthier Process

On the other hand, Consular Legalization is a more complex and time-consuming process. It involves determining and certifying the authenticity of signatures on documents. This method requires the approval of several institutions, making it a longer-term procedure.

Consular Legalization in Azerbaijan

In Azerbaijan, the Consular Department of the Ministry of Foreign Affairs and the Azerbaijani consulates abroad handle the process of Consular Legalization. Here’s how it works:

  • For the legalization of an original document, you must submit your application to the Ministry of Foreign Affairs.
  • To legalize a copy or translation of a document, you must first have the authenticity of the translator’s signature certified by a notary.
  • The notary’s signature and the seal of their office are then verified by the Ministry of Justice.
  • Afterward, the document undergoes legalization at the Consular Department of the Ministry of Foreign Affairs as well as the consular service of the country where it will be used.

Legalization of the documents in Azerbaijan

Documents issued in the territory of one country and having legal force can be used in the territory of another country after being duly formalized. Currently, there are two types of such formalization: issuance of an apostille and consular legalization.

Apostille certifies the authenticity of the signature of the person who signed the document, the part in which this person acted and, if necessary, the authenticity of the seal or stamp affixed to the document.

Consular legalization consists of determining and verifying the authenticity of signatures on documents and acts and the compliance of these documents and acts with the laws of the state where the consulate is located.

What is the difference between apostille and legalization?

Official documents issued by all states that are not members of the Hague Convention of October 5, 1961 “Abolishing the requirement for legalization of foreign official documents” must be legalized.

Legalization is a longer process than an apostille and requires the document to be approved by the consulate of the foreign country in which it is intended to be used. A legalized document can be used only in the territory of the state that legalized it.

Compared to legalization, the issuance of an apostille is a one-step procedure, which involves the approval of the document by only one authority, and that document can be presented in all countries that are members of the Hague Convention of October 5, 1961 “Abolishing the Requirement for Legalization of Foreign Official Documents.”

Which governmental body carries out legalization process?

For consular legalization of the original of the document, the document should be brought to the consular office of Ministry of Foreign Affairs.

In order to legalize a copy or translation of a document, first of all, the authenticity of the translator’s signature on its copy and translation is confirmed by a notary. In this document, the authenticity of the notary’s signature and the seal belonging to that notary office are confirmed by the Ministry of Justice. After that, the document is legalized in the consular office of the Ministry of Foreign Affairs and in the consular service of the state in our country that will be used on its territory.

How can we apply for legalization process?

Legalization can be carried out in relation to the original document or its translation.

The document can be submitted in the following manner:

  • directly by the document owner;
  • by third parties.

If third parties represent you for this process you should give power of attorney to that person’s name. You can apply for legalization through ASAN services centers or notary offices as well.

Why Choose ACON Consulting for Apostille Services in Azerbaijan

Managing the Apostille Services in Azerbaijan can be challenging, especially if you’re dealing with important legal documents or time-sensitive matters. That’s where ACON Consulting, an experienced law firm in Azerbaijan, steps in.

Additionally, our team of professional and experienced lawyers is dedicated to helping you obtain Apostilles or Consular Legalizations efficiently. We understand the importance of these services and we make the process as smooth as possible for you.

Conclusion

Apostille services in Azerbaijan are very needed services. ACON Consulting is your trusted partner. Don’t let bureaucracy and red tape hold you back – let us handle the legalities while you focus on what truly matters. Your peace of mind is our priority. Contact US!

If you are not in Azerbaijan, but your documents need to be legalized, you can entrust the process of legalization of your documents to us by contacting the professional lawyers of our team. The professional lawyers of our team provide you with the following services related to the legalization of your documents:

-legalization of original documents;

-legalization of translations of documents;

-sending legalized documents to you.

If you need urgent legalization of your documents, you can complete this process more easily and quickly by contacting the professional lawyers of the ACON team.

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