Introduction
Sometimes, we lose important documents or need them years later. For example, educational diplomas, birth certificates, employment records, property documents, and other official papers are stored in specific state archives. In this article, we will explain step by step how to get documents from the archive.
How to Check if Your Document is in the Archive?
First, you need to check whether your required document is available in the archive. To do this:
- Visit the website of the State Archive Service or the relevant institution.
- Call the archive office to obtain information.
- Search archive records via the e-gov.az electronic government portal.
Who Can Request a Document from the Archive?
- The document owner
- The legal heir of the document owner (successor)
- Third parties with a notarized power of attorney
What Documents Are Required to Retrieve an Archive Record?
To obtain a document from the archive, the following documents are generally required:
For Personal Requests:
- Identification card (ID)
- Application form
- Receipt of paid state fee
For Requests on Behalf of Someone Else:
- Notarized power of attorney (POA)
- Documents proving kinship
How to Apply for an Archive Document?
In-Person Application
You can visit the relevant archive office and submit your request.
Online Application
You can apply through the e-gov.az portal or the websites of the relevant state institutions.
Application via Mail
You can send your application and the required documents to the archive office by mail.
Processing Time for Archive Documents
- Standard processing: 10-30 days
- Urgent processing: 1-5 days (with an additional fee)
What to Do If the Document Is Not Found?
- Request an official written response from the archive office.
- Search in alternative archives or relevant state institutions.
- If necessary, apply to the court for document restoration.
Special Cases: Application for Those Living Abroad
- Submit an order via email or online platforms.
- Authorize a trusted person in Azerbaijan with a notarized power of attorney to retrieve the document on your behalf.
Conclusion
Obtaining documents from the archive may seem like a complicated process, but if you follow the correct steps, it can be handled easily. If you need precise advice or legal assistance, the ACON Consulting team is ready to help you. Contact us!
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